Colorado Wedding Planning and Day-of Coordination
Wedding date? Check. Wedding venue? Signed. Welcome to the best part of wedding planning — handing off the worry and To-Dos to a trusted wedding planner! We know your standards are high for your vendor dream team, and we're honored you've landed on our little corner of the internet.
Planning your wedding on your own is no small thing, and here's where we come in —
You have a vision for the aesthetics, but not the time to craft it. You're thrilled by the dream you see in your heads, but not the details of bringing it to life. You care deeply about how your wedding feels and want, more than anything, to be fully present to enjoy it.
Sound about right? We thought so, because we've helped hundreds of couples that felt the exact same way. Bring an open heart (and your well curated Pinterest board - we know you have one) and we'll handle the rest.
QUICK PAUSE:
If you're here because your venue requires a Day Of Coordinator, but you've been on 5 websites already and STILL don't know what the heck a DOC does... you're not alone.
THE TRUTH IS,
Day Of Coordination isn't a real thing. Maybe it was helpful back in the days when a wedding was a church ceremony and a banquet hall reception, but we believe no coordinator can show up on the day of your wedding (or even the month before) and fully understand your vision, let alone help you execute it.
So, while it's called "Day Of" Coordination in the wedding world, we prefer to call it just Coordination. Our work together starts right when you book, typically 8 months before your wedding date.
So, wait, what's the difference between Coordination, Partial and Full Service Planning?
Coordination gives you full freedom to book your own vendors and style your wedding exactly as you envision, while we manage all logistics, timing, and flow on the wedding day.
Partial Planning our expert coordination, plus our professional eye for design. We know how to balance the trends you love with a design that feels uniquely yours.
Full Service Planning is for couples who want expert guidance from the very beginning. We handle budget tracking, vendor management, design and logistics — so you can enjoy a seamless, stress-free planning journey and a wedding that reflects your full vision..
the full breakdown:
COORDINATION
Up to 12 hours of on-site coordination with two Heirloom planners, including setup, tear down, event flow, and transitions
Custom timeline and layout creation
Review of vendor arrangements and day-of communication with your vendors
Ceremony rehearsal organization and orchestration
PARTIAL PLANNING
Everything in Coordination, plus design-focused support and enhanced vendor guidance:
Personalized design assistance, including custom mood board
Rental showroom appointment to explore textures, linens, and décor elements
Strategic recommendations for high-impact décor and styling choices
Enhanced vendor communication to ensure alignment with your vision and timeline
FULL SERVICE
Includes everything in Partial Planning, plus comprehensive start-to-finish planning and management:
Full vendor management, including research, inquiries, contract review, and ongoing communication
Budget tracking, monitoring, and strategic guidance to keep your spending on target
Ongoing logistics management and planning oversight from day one through the wedding day
We bet you’re wondering…
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Between our bi-monthly meetings and our handy dandy wedding workbook, we smooth out the bumps and snags that normally come with planning a wedding by yourself. After all, you're not just planning a wedding, but learning how to plan a wedding. And that's a lot! We layer the planning process (from choosing vendors to who's carrying the rings down the aisle) to make it feel as approachable as possible, and we're here with a decade of wedding wisdom when you need it.
There are lot of wedding planning companies out there that excel in a certain aesthetic. And we love that for them! But at Heirloom, we're about you, not fitting you into a design trend.
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Instead of a signature "look" to our planning and design, we have a signature "feel", and that's warm, grounded, and meaningful. All of our couples prioritize fun and time with the people they love most, and we bet you're reading this because you feel the same way. Whether you have French champagne flutes or Tajin-rimmed tequila shots (salud!), petal pink bud vases or bright red boa-wearing llamas, it's most important to us that you look around on your wedding day and think, "Man, this is so us."
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Absolutely! We can step in at any stage and collaborate with your existing vendors. We’ll review contracts, confirm details, and make sure everyone is aligned so your wedding day runs smoothly.