I see this as someone who comes in and takes care of very specifically the Bride, Groom, their family and close friends. We define VIPS of the day, which could include the Brides grandma who can’t get around well. Or the Grooms aunt who just needs a little more attention. I can assist in taking care of these VIP’s so the Bride and Groom aren’t stressed about caring for these special guests.

You end up with three Coordinators.

The Catering Coordinator = They are involved in the event flow, set up and caring for guests on a much grander scale in addition to food and somestimes bar. Their staff is what makes the day move forward, the changes take places, etc.. but they are focused on all guests. Not specifically the Bride Groom and their VIPS

The Venue Coordinator = Assigned by the venue, they are again in charge of all guests experience. As well as dimming lights, maintaining the venue, answering venue related questions, making sure all guests follow venue guidelines.

The Day Of Coordinator hones in on the smaller details, setting out the guest book, getting a snack for the Bride, making sure Bride and Groom have private moments together, etc…

In planning it looks like a professional stepping in to gather all the final details together and communicate them to your full team in terms of a complete timeline, layout and other details. As well as small set up details such as making sure the framed photo of your dog ends up on the welcome table. That way the bride, or aunts or Bridesmaids are available to enjoy and not worry about these small details.

I also explain it like a relay race, they do all the work at the beginning of the race, booking vendors, deciding who is toasting, etc… and before the big day and especially on the big day the torch is passed to Heirloom to finish out all the hard work they’ve put in so they can step away and enjoy their wedding day.

It can vary from each client, some are prepared to completel their timeline months in advance, or decide their layout at the beginning of the year, so they can make decisions based on these. In general it begins with a converstation before booking about the overall feel of the wedding day, what is most important and how we can best assist.

It goes on for usually months of the couple planning on their own, with our assistance available at anytime. This can be comparing caterer quotes, suggesting photographers, talking through décor ideas, etc…

A few months before we will connect and fill in the workbook with all vendors booked. Heirloom will review contracts and orders to make sure there are no large holes in the plan and begin putting together timeline and layout.

4-6 Weeks is the final walk through at the venue, with catering and venue manager. To confirm all details of timeline and set up.

1-2 weeks before is a final passing of torch. All small details, changes, and final décor discussion to make sure every base Is covered so Heirloom can completely take over for vendor questions leading up and managing day-of.

YES!!!

We always ask for a Day Of Contact. A person you would trust to make a decision for you, if one can be reached without disturbing the Bride or Groom. In uncomfortable family/friend situations an Heirloom Representative will approach the Day of Contact with the issue occurring and possible solutions to be discussed. If a decision can be made with them we would move forward, otherwise, check in with bride and groom. Most common example is someone having too much to drink, and asking who to discuss this with to get them home safely and not disturb the wedding festivities.

50% of quoted amount is due upon signing contract to save the date. This is non refundable for any reason. I am flexible with situations involving COVID or weddings that are called off for personal matters. I understand these are hard and emotional decisions and only want what is best for the client, however, this is very dependent on timing.

50% is due two week before your wedding date.

I am only able to accept checks at the time. Please make checks payable to Heirloom Events and Design, and mailed to:

3557 Urban Court
Wheat Ridge, CO 80033

Heirloom has desisgned a Wedding Workbook. This is a Google Sheet that is shared between the couple and coordinator. Inside this workbook is tables, timelines, diagrams, etc… that all need to be completed before wedding day so that the Heirloom rep. has all information needed to fully manage each detail. The workbook is shared upon signing with Heirloom. However, your coordinator is often able to complete slowly as meetings and discussions happen. As we get closer homework may be assigned within the workbook. For example, assigning guests seats at the tables. Layouts are typically completed in All Seated.